Employment Opportunities

Job Opening: Records Manager in Columbus, OH

Vision Search Partners, LLC

Records Management & Information Governance Recruiting

 Records Manager in Columbus, OH


Primary Responsibilities:

Creating policies, procedures, and standards and ensure they are being followed in all offices.

Managing the process of creation and tracking all ingoing and outgoing legal files in support of client needs through use of IRM (records management) software.

Working to create process and procedures to move towards a reduced paper operation/environment.

Managing and continual updating of the records retention policy.

Gathering, sorting and preparing legal documents for filing, creating computerized indexes of pleadings and discovery documents, and closing case files for offsite storage.

Investigate and resolve user complaints as well as facilitate solutions.

Accomplishing organizational goals by accepting ownership for accomplishing new and different requests; explore opportunities to add value to job accomplishments.

Providing excellent customer service to all levels within a client environment.

Coaching and developing records staff.

Handling day to day operations of budget management, employee and training development.

Involvement in local ARMA chapter to stay up to date on current trends in the RIM field.

Primary Requirements:

Bachelor’s Degree preferred

2+ years’ experience in a supervisory/manger position at a law firm or legal service provider

Experience with Records Management software (IRM, LegalKEY, FileSurf)

Previous experience with software conversions a plus

Experience with managing electronic records

Excellent customer service skills

Ability to work in a fast paced and changing environment

Ability to Travel to regional offices

Strong attention to detail

Ability to analyze and offer solutions.

Involvement in ARMA is preferred


Contact Information:

Beth Hynes, CRM, Managing Partner.  Ph: 262-361-4912.

Email: bhynes@mrivision.com

Internship: Records Management Facilitator Intern & Project Manager- U.S. Fish and Wildlife Service

Job Title: Records Management Facilitator Intern & Project Manager- U.S. Fish and Wildlife Service

Job Description: SUMMARY:

The U.S. Fish & Wildlife Service, Pacific Islands Refuges and Monuments Office in Honolulu, Hawaii, is looking for a Records Management Facilitator Intern/ Project Manager to assist with organizing our holdings. Our office has extensive historical files, spanning decades, which document the management, political history, and scientific research surrounding 22 national wildlife refuges and 4 marine national monuments throughout the Pacific. This collection consists of both analog and digital records, with formats not limited to paper, photographs, motion picture film, disks, CD-ROMs, audiotapes, and electronic databases.

We are looking for a motivated, resourceful, and conscientious information professional to become our in-house expert on all things information and to organize, synthesize, digitize, inventory, distribute, and dispose of our files accordingly. You will gain hands-on experience with electronic records, preservation, digitization, metadata, records management, content management systems, and other disciplines. As manager of this project, you will also gain experience prioritizing tasks, collaborating and coordinating with other staff, establishing guidelines and best practices, networking with other information professionals for support and information sharing, and training others on policies and procedures.

Although this is a team-driven working environment, your daily work will be self-supervised and self-initiated. We will count on you to guide us by making policy recommendations, workflow decisions, and strategies for future records practices.

The Records Management Facilitator/ Project Manager will make a difference for some of the world’s most remarkable natural resources, as well as gain awareness of wildlife refuge management, island and marine ecosystems, and many endangered and unique plant and animal species. As scheduling allows, there are extracurricular opportunities available, including possible field trips to remote worksites and participation in other office functions and events.


Required: Ability to work independently and make well-researched decisions with limited supervision. Superb organizational and planning skills. Ability to recognize inefficiencies and recommend practical solutions. Interest in a unique, nuanced project that includes many aspects of information science and other fields. Ability to balance theory and idealism with fiscal and logistical limitations in a non-traditional information setting. Excellent typing skills. Ability to learn and operate various hardware devices and software programs. Adherence to established guidelines and policies both professional and organizational. Lastly, the Records Manager Facilitator/Project Manager will lead and direct the Records Management Facilitator Team by:

  • Recognizing strengths and assigning projects accordingly.
  • Setting RMF Team Goals.
  • Documenting Accomplishments.
  • Leading RMF team meetings.
  • Making pragmatic plans that will result in premium records management in the U.S. Fish and Wildlife Service.
  • Corresponding with upper management to identify records management related needs of the office.

Preferred: Master of Library and Information Science Degree or significant work in the Library and Information Science field at the graduate level in Archives and or Records Management. Work experience, internships, or coursework in archival science and/or records management and/or library science or other combination of applicable fields. Experience with scanning equipment, Microsoft software, Adobe Acrobat and content management platforms, especially SharePoint. Experience with records retention and disposition schedules is helpful.

SCHEDULE: A 6-month, full-time (40 hours per week) schedule is preferable. However, the schedule is flexible and is negotiable depending on the needs of the office and volunteer.


The internship is unpaid, but we can offer a $43/workday stipend to cover living expenses and the use of public transportation (city bus). This stipend is offered to non-Oahu residents.


The Service will provide round-trip airfare to and from Honolulu, including reimbursement for luggage and transportation from the airport, if necessary. Housing will be provided free of charge at a communal agency bunkhouse, which accommodates up to seven people.


Our office is located in downtown Honolulu and the agency bunkhouse is located a short walk from the Waikiki neighborhood of Honolulu. Both locations are along popular bus routes. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores, coffee shops, and a nearby library within walking distance. 

Weekends, holidays, and off hours can be spent exploring Honolulu or other towns on Oahu. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, and snorkel and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens on the island. Honolulu offers numerous restaurants, museums, stores, and cultural activities to choose from.


The mission of the US Fish and Wildlife Service is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people. The National Wildlife Refuge System, managed by the Service, is the world’s premier system of public lands and waters set aside to conserve America’s fish, wildlife, and plants. 
The Hawaiian and Pacific Islands Refuges and Monuments Office, headquartered in Honolulu, HI, provides administrative guidance and oversight for one-third of the acreage of the Refuge System in its 22 National Wildlife Refuges and 4 Marine National Monuments. Some of these refuges were set aside primarily to benefit endangered water birds, while others provide habitat for rare and unique forest bird species and migratory seabirds, as well as threatened and endangered plants. Others protect marine habitats including coral reefs, deep-sea habitats, chemosynthetic communities, and the world’s only protected submerged trench.

To apply, send an attached resume and brief cover letter to Jessica Neal at Jessica_Neal@fws.gov

The deadline for applications is August 31, 2015 at 7 AM HST.


Jessica Neal

Pacific Islands Refuges and Monuments Office

U.S. Fish and Wildlife Service

300 Ala Moana Blvd., Suite 5-231

Honolulu, HI 96850

Ohio Records Management Jobs!

One of the best ways to showcase our mission is by promoting the types of jobs out there for the RIM/Archives professional. Here is a list of several jobs in the area and also within the state of Ohio available in this great profession.

Records Administrator – Reynolds & Reynolds



Records Center Specialist – Access Information Management



Quality Document Control Archivist – Phillips



Records Management Specialist – Ohio University



Records Management Specialist – American Red Cross



Records Center Specialist – Iron Mountain



Archivist – Cuyahoga Community College


Historian/Researcher – Danis – Cincinnati, OHi, OH


Job Opening: Record Center Specialist in West Chester, OH

Record Center Specialist with Iron Mountain in West Chester, Ohio

Visit their website for the full posting and to apply, requisition # 2015-8265



The Record Center Specialist serves customers by maintaining and processing physical assets stored in our warehouse.  These vital team members process incoming and outgoing orders while also loading/moving boxed items and wheeled bins.  The RCS handles destruction, internal moves, permanent withdrawals and special projects.  They collaborate with team members to enable success for all.

  • Process incoming orders; scan carton barcodes and locations on Safekeeper system
  • Investigate and resolve any order discrepancy for incoming or outgoing orders; manifest all orders, bundle and prepare for shipment
  • Accurately prepare all necessary paperwork
  • Communicate any difficult order issues to manager
  • Inspect and maintain all equipment, including Telxon scanner, wedge, Safekeeper terminal and ladders
  • Collaborate with team members
  • Observe safety procedures and report and safety issues
  • Perform all physical requirements without any assistance
  • Travel between facilities when necessary
  • Mentor others as opportunities arise
  • Work on your feet all day
  • Lift, load and move boxes (average weight: 40 pounds)
  • Climb stairs, lift up to 70 pounds and be able to use tools to maneuver materials


Job Opening: Records Specialist in Cincinnati, OH

Records Specialist with W&S Life Insurance Company in Cincinnati, Ohio

Visit their website for full posting and to apply, job ID # 4287


Summary of Responsibilities:

Delivers an exception and consistent service experience to field and home office personnel with respect to opening, sorting and prepping all incoming documents for Western & Southern, Columbus Life, Lafayette Life and IFS.  Recognizes and understands a wide variety of applications, forms and paperwork for insurance and financial products in order to accurately and efficiently scan items into the imaging and workflow systems on the front end.  Understands the proper naming convention for these various forms and paperwork in accordance with departmental standards and individual affiliate Partnership Agreements governing time service.  Monitors images for consistency and ensures they are clearly viewable.  Researches historical and current policy information for internal customers using multiple systems, microfilm and bank software programs.  Satisfies on-demand requests to image application files and newly issued paper applications.  Maintains confidential general record storage for Agency, Claims and other business areas.  Makes basic decisions under general supervision, following standard department processes and procedures.


Job Opening: Archives Technician in Moraine, Ohio

Archives Technician with the National Archives and Records Administration (NARA)

See USAJOBS for the full posting and to apply.  Posting open from Friday, February 13th – Sunday, February 22nd.

As an Archives Technician with the Dayton Federal Records Center at 3150 Springboro Road, Dayton, OH 45439, you will be performing tasks related to reference service, disposition, retrieval, relocation, re-filing, and interfiling of records.

As an Archives Technician typical work assignments include:

  • Provide reference service by searching, re-filing, interfiling, copying or scanning records in various filing systems and simple extractions.
  • IRS tax returns, VA-XC records, Treasury Checks, VA Loan Guarantee records, Immigration and Naturalization Service records, Rail Road Retirement Board records, and other requests for records which are in similar filing systems.
  • Assist in the accomplishment of physically loading and unloading containers of records and the disposition of the containers, occasionally performing quality control tests and audits, shelving records in accordance with approved plans, moving blocks of records from one area to another while maintaining them in proper order, and removing records from the shelves in accordance with approved plans.
  • Handling of documents requiring basic preservation, appropriate repair, rehabilitation and conservation processes.
  • Provide technical assistance to section employees.
  • May serve in the capacity of, or perform duties related to office administration, reception and mail room functions.
  • Provide training to, or conduct a quality check of work performed by lower grade employees


Job Post: for Resource Management Analyst II, Kentucky Dept for Libraries and Archives

See full attached job notice for  Resource Management Analyst II position at the Kentucky Department for Libraries and Archives, Frankfort, KY

Type Position: Full-Time

Salary:  $35,246.40 – $46,690.80 yearly at 37.5 hr work week

Benefit:  State Benefits


Job Duties:  Under general direction, provides analysis to state and local government agencies concerning electronically generated public records for management and appraisal, using specialized software tools. Conducts technological needs assessments and advises agencies on resolution, appraisal, scheduling and management of electronically generated public records. Serves on technology committees, attends legislative committee hearings, and tracks legislation concerning public records issues. Examines records retention schedules and contributes system descriptions that provide technical and contextual information, and consults with agencies to ensure systems are managed in compliance with records management laws. Promotes statewide use of information resource management and electronic records guidelines, policies, and technology standards by creating instructional materials and providing training. Assists multi-agency advisory groups by researching issues, developing draft guidelines and standards documents, and compiling  meeting minutes.

Application Procedure: Complete an application and apply on-line at Careers.ky.gov

Application Deadline:  February 4, 2014

Contact Information: Glen.McAninch@ky.gov

Job Posting: Public Outreach Coordinator in Xenia, OH

The Greene County Records and Archives, located in Xenia, Ohio, has posted a position for a Public Outreach Coordinator.

Visit their website for more information.


Coordinates the design and content of the Greene County Archives’ website, blog, and social networking sites as a means of community outreach to communicate the importance of local records, using platforms similar to WordPress, Drupal, or Joomla. Digitizes and transcribes a variety of county records by means of a variety of data management systems to provide online access to researchers.

Coordinates transfer of master microfilm/microfiche with the Microfilm Department, responsible for all data entry and implementation of a records management system to aid in the tracking, inventorying, and control of microfilm and microfiche.

Provides reference services for county employees and the general public requesting information from county records. Coordinates graduate student interns with appropriate projects. Creates indexes/finding aids for records.


High School Diploma or General Equivalency Diploma (G.E.D.) and four (4) years of experience related to the area assigned to, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed in the position description. Valid Ohio driver’s license required.

Special Requirements

This job requires some heavy lifting. Must be able to demonstrate strength to lift up to 50 lbs. and to move objects from one location to another.

Miscellaneous Information

Greene County Personnel Department will accept applications at 105 East Market Street, Xenia, Ohio 45385 for this position until 4:00 P.M., on the deadline date specified in the announcement. All areas of the Greene County Application form must be completed to be considered a valid application, and a resume’ may be attached as supplemental information only, but not in place of additional work history pages. Resumes will not be reviewed to determine minimum qualifications. All applications submitted must be originals.