February Chapter Meeting: 2/23/16 at Figlio’s

Program: Case Study: Implementing an Email Management Program

Speaker: James Zimmerlin serves as the Records & Information Manager for CareSource, a non-profit Managed Care Company headquartered in Dayton, Ohio. He holds a bachelor’s in History and a master’s in Public Administration from Wright State University, as well as a master’s in Library & Information Science from Kent State University. Prior to joining CareSource, he served as the Records Manager & Archivist for Warren County, Ohio. He also is currently certified by the Institute of Certified Records Managers (ICRM) as a Certified Records Manager (CRM) and as a Certified Archivist (CA) by the Academy of Certified Archivists (ACA).

Date: Wednesday, February 23, 2016

5:30 pm Networking
6:00 pm Dinner
6:30 pm Presentation

Program Description: With email generally constituting the largest number of information objects an organization has to manage, cleaning up email repositories is an important step in an overarching records management strategy. This presentation will address lessons learned in implementing an email management program, as well as challenges associated with organizational change and user behavior.

Figlio Wood Fired Pizza
424 E Stroop Rd
Dayton, OH 45429

Additional Information:
Dues $6 Member / $8 Non-Member

RSVP by 4pm on Friday, February 19th
Jen Haney

Call for Proposals: 2016 NAGARA Conference

The 2016 National Association of Government Archives and Records Administrators (NAGARA) Annual Conference will be held in Lansing, MI from July 13th – July 16th.

Session proposals on any aspect of archives and records management practices are currently being accepted. The deadline for submitting proposals is Friday, January 8th.

For more information and the proposal worksheet please visit the NAGARA website.

November Chapter Meeting: 11/17/2015 at Centerville Library

Program: To Digitize, or Not to Digitize: Audio Records Matter!

Speaker: John Walko, Manager, SceneSavers

Date: Tuesday, November 17, 2015

Time: 3 P.M. – 4:30 P.M.

Program Description: As records managers and archivists, we encounter all types of media when it comes to information management. There is so much out there about what to do / not to do about our paper/electronic records and metadata, but what about preserving your audio files? Chances are they are “important” but secondary. Join us as the Centerville Library to hear John Walko from SceneSavers discuss the ever changing formats of audio media and how to preserve these records. Following the meeting, we will break for happy hour at Lock 27 Brewing, also in Centerville.

Centerville Library – Cynthia Klinck Community Room
111 W. Spring Valley Rd
Centerville, OH 45458

Lock 27 Brewing
1035 S. Main St.
Centerville, OH 45458

Additional Information:
Meeting Cost $6 for members, $8 for non-members
Jen Haney
Warren County Records Center and Archives
406 Justice Drive
Lebanon, Ohio 45036

Workshop: Your Seat at the Purchasing Table – A Records Management Point of View

Are you considering purchasing a records management system? Do you have questions about the procurement process from a records management perspective? If so, the Ohio Electronic Records Committee (OhioERC.org) in collaboration with OHRAB and funding by the National Historical Publications & Records Commission (NHPRC)encourages you to consider attending a FREE half-day seminar this fall. Seminar Flyer

October 28, 2015  @ State Library of Ohio 274 E. First Avenue, Columbus, OH 43201

AM Session: 8:30-11:45 a.m.

PM Session: 12:00-3:15 p.m.                                              

Cost: FREE!

Registration is required for this event @:http://bit.ly/RegisterOhioERC2015Seminar

8:30 Registration 12:00
9:00 Records considerations during procurement
This session will provide an overview of the procurement process, including how to ensure recordkeeping concerns are dealt with during the process.Daniel Noonan, e-Records/Digital Resources Archivist, The Ohio State University
10:00 Break 1:30
10:15 Case study: Ohio Attorney General’s (OAG) Office
Over the past four years, OAG has been implementing a document and records management system to bring order, collaboration and compliance to the office’s records.  This session will focus on lessons learned from drafting the RFP, scoring proposals, interviewing vendors, the multi-year design and implementation process, and the interaction between information technology, vendors, records management, legal, and the business units.Pari Swift, Senior Records Manager and Nathan Owens, Records Analyst, Ohio Attorney General’s Office
11:45 Adjourn 3:15

October Chapter Meeting: 10/27/15 at Centerville Library

Program: “Scholarship, Internships and Records”
Speaker: Nina Herzog

Date: October 27th, 2015

Time: 3 P.M to 4 P.M.

Program Description: For the first time, the Greater Dayton Chapter will be presented by our most recent scholarship recipient, Nina Herzog, on how she utilized the scholarship during her internship this past summer, and how it relates to records management and archives. Please join us for our first meeting of the year at the Centerville Library. Following the meeting, we will break for happy hour at Chili’s McEwen Plaza Shopping Center, 1110 Miamisburg-Centerville Rd, Dayton, OH 45459.

Location: Centerville Library – Cynthia Klinck Community Room
111 W. Spring Valley Road
Centerville, OH 45458

For Directions & Additional Information, please visit:


Meeting Cost:  $6
Meal not provided by the Chapter.


Please RSVP by Monday October 26th, 2015, 2pm to Jen Haney
Jen Haney
Warren County Records Center and Archives
406 Justice Drive
Lebanon, Ohio 45036
E-mail: jennifer.haney@co.warren.oh.us
Phone: (513) 695-1868

Internship: Records Management Facilitator Intern & Project Manager- U.S. Fish and Wildlife Service

Job Title: Records Management Facilitator Intern & Project Manager- U.S. Fish and Wildlife Service

Job Description: SUMMARY:

The U.S. Fish & Wildlife Service, Pacific Islands Refuges and Monuments Office in Honolulu, Hawaii, is looking for a Records Management Facilitator Intern/ Project Manager to assist with organizing our holdings. Our office has extensive historical files, spanning decades, which document the management, political history, and scientific research surrounding 22 national wildlife refuges and 4 marine national monuments throughout the Pacific. This collection consists of both analog and digital records, with formats not limited to paper, photographs, motion picture film, disks, CD-ROMs, audiotapes, and electronic databases.

We are looking for a motivated, resourceful, and conscientious information professional to become our in-house expert on all things information and to organize, synthesize, digitize, inventory, distribute, and dispose of our files accordingly. You will gain hands-on experience with electronic records, preservation, digitization, metadata, records management, content management systems, and other disciplines. As manager of this project, you will also gain experience prioritizing tasks, collaborating and coordinating with other staff, establishing guidelines and best practices, networking with other information professionals for support and information sharing, and training others on policies and procedures.

Although this is a team-driven working environment, your daily work will be self-supervised and self-initiated. We will count on you to guide us by making policy recommendations, workflow decisions, and strategies for future records practices.

The Records Management Facilitator/ Project Manager will make a difference for some of the world’s most remarkable natural resources, as well as gain awareness of wildlife refuge management, island and marine ecosystems, and many endangered and unique plant and animal species. As scheduling allows, there are extracurricular opportunities available, including possible field trips to remote worksites and participation in other office functions and events.


Required: Ability to work independently and make well-researched decisions with limited supervision. Superb organizational and planning skills. Ability to recognize inefficiencies and recommend practical solutions. Interest in a unique, nuanced project that includes many aspects of information science and other fields. Ability to balance theory and idealism with fiscal and logistical limitations in a non-traditional information setting. Excellent typing skills. Ability to learn and operate various hardware devices and software programs. Adherence to established guidelines and policies both professional and organizational. Lastly, the Records Manager Facilitator/Project Manager will lead and direct the Records Management Facilitator Team by:

  • Recognizing strengths and assigning projects accordingly.
  • Setting RMF Team Goals.
  • Documenting Accomplishments.
  • Leading RMF team meetings.
  • Making pragmatic plans that will result in premium records management in the U.S. Fish and Wildlife Service.
  • Corresponding with upper management to identify records management related needs of the office.

Preferred: Master of Library and Information Science Degree or significant work in the Library and Information Science field at the graduate level in Archives and or Records Management. Work experience, internships, or coursework in archival science and/or records management and/or library science or other combination of applicable fields. Experience with scanning equipment, Microsoft software, Adobe Acrobat and content management platforms, especially SharePoint. Experience with records retention and disposition schedules is helpful.

SCHEDULE: A 6-month, full-time (40 hours per week) schedule is preferable. However, the schedule is flexible and is negotiable depending on the needs of the office and volunteer.


The internship is unpaid, but we can offer a $43/workday stipend to cover living expenses and the use of public transportation (city bus). This stipend is offered to non-Oahu residents.


The Service will provide round-trip airfare to and from Honolulu, including reimbursement for luggage and transportation from the airport, if necessary. Housing will be provided free of charge at a communal agency bunkhouse, which accommodates up to seven people.


Our office is located in downtown Honolulu and the agency bunkhouse is located a short walk from the Waikiki neighborhood of Honolulu. Both locations are along popular bus routes. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores, coffee shops, and a nearby library within walking distance. 

Weekends, holidays, and off hours can be spent exploring Honolulu or other towns on Oahu. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, and snorkel and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens on the island. Honolulu offers numerous restaurants, museums, stores, and cultural activities to choose from.


The mission of the US Fish and Wildlife Service is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people. The National Wildlife Refuge System, managed by the Service, is the world’s premier system of public lands and waters set aside to conserve America’s fish, wildlife, and plants. 
The Hawaiian and Pacific Islands Refuges and Monuments Office, headquartered in Honolulu, HI, provides administrative guidance and oversight for one-third of the acreage of the Refuge System in its 22 National Wildlife Refuges and 4 Marine National Monuments. Some of these refuges were set aside primarily to benefit endangered water birds, while others provide habitat for rare and unique forest bird species and migratory seabirds, as well as threatened and endangered plants. Others protect marine habitats including coral reefs, deep-sea habitats, chemosynthetic communities, and the world’s only protected submerged trench.

To apply, send an attached resume and brief cover letter to Jessica Neal at Jessica_Neal@fws.gov

The deadline for applications is August 31, 2015 at 7 AM HST.


Jessica Neal

Pacific Islands Refuges and Monuments Office

U.S. Fish and Wildlife Service

300 Ala Moana Blvd., Suite 5-231

Honolulu, HI 96850